The blank space created in Exchange database when data is deleted from it is known as white space. White space causes the database to be larger b than it is.

There are two ways to deal with the white space:

• Offline defragmentation
• Deletion of the database after migrating mailboxes to a new one

Users can create a new database and move all mailboxes to that database. But this option is viable only when sufficient space is available in Exchange Server to hold a new database. Also, there is a risk of a lot of transactional logging in this case.

So, we are going to discuss a convenient way to release space from Exchange 2013, i.e., offline defragmentation of the database to shrink it.

Offline defragmentation needs Exchange 2013 database to be dismounted (mailboxes cannot be accessed during defragmentation). Let us understand prerequisites to perform the offline defrag:

• Ensure that you have a backup of the database in case of any issues
• Needs ample of space (more than 1 times the size of the database file)
• Basic knowledge of using Exchange Management Shell

STEPS TO PERFORM OFFLINE DEFRAG OF EXCHANGE 2013 DATABASE

In Exchange Management Shell, perform the following steps sequentially:

1. Check the available database size in your Exchange database by executing the following command:

Get-MailboxDatabase -Status | FT Name,DatabaseSize,AvailableNewMailboxSpace -Auto

It will display you the database size and available white space in it.

2. Next dismount your database. Run the command Dismount-Database, provide database name as identity and then confirm by entering ‘Y.’
3. Now, navigate to your database by running the command cd and providing the EDB file path.
4. Run the given Eseutil /d command to defrag the dismounted database.

Your dismounted Exchange database is successfully defragged now.

5. Now, mount your database again with the Mount-Database command (providing database name as Identity).

Once your database is mounted again and has become accessible, you can again check its available size with the same command:

Get-MailboxDatabase -Status | ft name,databasesize,availablenewmailboxspace -auto

You can see that the file size has been reduced.

An alternate way to remove whitespace

As defragmentation involves downtime, Exchange experts recommend migrating the mailboxes to a new database so that the old one can be deleted. To do this, Exchange administrators need a good Exchange migration tool. Kernel Migrator for Exchange is a popular tool for migration. This tool is suitable for migrations in all versions of Exchange Server.

Concluding words

This blog provides the pre-requirements and steps to perform an offline defrag for Exchange 2013 database. It helps users to free the white space in the Exchange database and reduce the database size. Alternately you can migrate mailboxes to a new database and then delete the old one to remove the white space.

The post 2 Methods to Remove White Space from Exchange 2013 Database appeared first on Kernel Data Recovery.

While connecting the Outlook client to the Exchange Server, you may get a prompt for the username/password. It is a windows security alert which stops you from accessing your account.

This error happens when:-

1. Users are using Exchange server 2016 and 2013 in a co-existence environment (with legacy versions like Exchange Server 2010 or Exchange Server 2007).
2. Users are trying to use Outlook Anywhere to connect their Exchange Server 2010 or Exchange server 2007 mailboxes.
3. Mailboxes are connected through Exchange 2016 Client Access Server or 2013 Client Access Server.

Manual Method

Here are all possible solutions which you can try to remove the error –

1. Enable Kernel-Mode Authentication for Autodiscover and EWS

To enable the Kernel-Mode Authentication, follow the steps –

1. Log on to Exchange 2013 CAS Server and open IIS 7.0.
2. Browse virtual directories for Autodiscover and EWS.
3. Select EWS, then select authentication.
4. Set the status of Anonymous authentication to Disabled.
5. Go to Windows authentication and then click Advanced Settings.
6. Select Enable Kernel-mode Authentication and then click OK.
7. Follow the same procedure for Autodiscover.
8. Initiate Exchange Management Shell and run the command –

IISRESET

9. Finally, restart the Outlook application.
2. Change the default Application pool run account to ‘Network Service

To change the default application pool run account –

1. Follow Start>>Program>>Administrative Tools>>Internet Information Services (IIS) Manager.
2. In Internet Information Services Manager, expand the local computer, and then expand the Application Pools.
3. Select any Application pool, right-click it and click Properties.
4. In the account’s properties dialog box, go to Identity tab and change the Predefined value to Network Service.
3. Move the Arbitrary Mailbox

Here is the process of moving the arbitrary mailbox –

1. Find all Arbitrary mailbox in a database –

Get-Mailbox -Database | Get-Mailbox -Arbitration | ft name, database, servername

2. Move arbitrary mailbox from one database to another database.

Get-Mailbox -Database “DB0213” -arbitration | New-MoveRequest -TargetDatabse “DB221”

3. Assign OAB for all database

Run the following command to assign OAB –

Get-MailboxDatabase -Server Exchange 2010 | Set-MailboxDatabase -OfflineAddressBook ‘Default Offline Address Book’

After completing all troubleshooting processes, try to verify all your previous activities –

1. Verify the status of EWS and Autodiscover.
2. Verify the value of the default application pool run account.
3. Verify that you have moved the arbitrary mailboxes.

Any other migration-related issues?

At the time of migrations, Exchange administrators face a lot of issues. That is why professional tools are chosen for complex migrations. Kernel Migrator for Exchange is one such an exchange migration tool which can migrate mailboxes from one Exchange Server to another with complete data. It fully protects your mailbox data and migrates them to the specified destination.

The post Outlook Prompting for Password/Username While Connecting to Exchange Server appeared first on Kernel Data Recovery.

This guide is prepared for users who want to try a manual way to migrate Exchange mailboxes to Office 365. We are going to discuss here the cut-over migration in detail. Let us see the situations where this migration can be performed.

• For migrations from Exchange Server 2013, 2010, 2007 and 2003.
• For migrating up to 2000 mailboxes (most ideal for migrating up to 150 mailboxes).

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Preparation for Cut-over Migration

Some important preparations must be done in the current Exchange environment for manual migration of Exchange to Office 365.

1. Disable directory synchronization by running following command in the Office 365 PowerShell (before this, you need to install Azure AD module to connect to Office 365 organization).

Set-MsolDirSyncEnabled -EnableDirSync $false

2. Configure Outlook Anywhere on on-premises Exchange Server

For Exchange 2013, Outlook Anywhere is automatically configured. For other Exchange versions, you need to enable it using Exchange Management Console or Exchange Management Shell. For ex-

Enable-OutlookAnywhere -Server ‘enter name‘ -ExternalHostname ‘enter name‘ -DefaultAuthenticationMethod ‘Basic’ -SSLOffloading $false

3. Add Outlook Anywhere and Autodiscover services to SSL certificate issued by a trusted Certificate Authority.

For adding certificate, you need a 3-step process – Create a certificate request, submit a request to CA (Certificate Authority) and then Import the certificate.

4. Assign permissions

Check and assign the required permissions (Full Access permissions on each on-premise mailbox or Receive As permission on the on-premises database) for the user account that is performing the migration. To set these permissions, visit https://support.office.com/en-us/article/assign-exchange-permissions-to-migrate-mailboxes-to-office-365-eb39cfa7-7c76-4403-a2f5-403354ebb7ae

5. Turn off Unified Messaging before the migration

For this, go to Exchange Admin Center>recipients>mailboxes. Select the requirement mailboxes, click Disable option under Unified Messaging on the right-most side, if the status is Enabled.

6. Create an empty mail-enabled security group in Office 365

This Office 365 migration method moves mailboxes, mail users, mail contacts, and mail-enabled groups only. It does not migrate security groups. So, you need to create an empty security group. You can do it easily from the Office 365 admin center.

Also, you need to delete the on-premise Active Directory objects like mailboxes assigned as delegate or manager to an object being migrated to Office 365.

All these pre-requirements are mandatory before performing the cut-over migration. It avoids the risks in Exchange On-premises to Office 365 migration.

The first article of this articles provides a complete description of pre-requirements for cut-over migration. After meeting all the requirements for cut-over migration, the actual process of migrating Exchange on-premises mailboxes to Office 365 is explained in our next article (part 2) of the series.

The post Exchange to Office 365 Migration using Cutover Migration Part-1 appeared first on Kernel Data Recovery.

Migrating Exchange on-premises mailboxes to Office 365

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This is the main part of the on-premises Exchange to Office 365 migration series. This part is all about the essential steps of the cut-over migration. Let us start the cut-over migration:

1. Verify the on-premises domain in your Office 365 organization –

In cut-over migration, SMTP address of each on-premises mailbox is required to create an email address for the new Office 365 mailbox. For this, your On-premises domain must be verified in Office 365. Follow these steps one-by-one to do this:

• Sign in to Office 365 with administrator credentials.
• Go to Setup>Domains. Click Add Domain to add a new domain.
• Provide the domain name that you use for on-premises Exchange and then click Next.
• Now, on Verify domain page, verify the entered domain either using Sign in to GoDaddy or Add a TXT record; then click Next.
• Follow the instructions of the DNS provider (usually TXT record is needed to verify the ownership by DNS records. You need to wait for about 15 minutes after entering a TXT or MX record).
• In the Office 365 domain wizard, choose done, verify now, and you’ll see a verification page. Choose Finish.

Here, you need to create migration endpoint. This helps in the connection between Exchange on-premises and Office 365 email system. Create it as described below:

• Open Exchange Admin Center in O365. Go to Recipients>Migration. From More…, select Migration endpoints.
• At this opened page, select New +.
• On the Select the migration endpoint type page, choose Outlook Anywhere and click Next.
• Now enter the email address of any user in the on-premises Exchange organization (for testing purposes). Also, provide a username and password of an account that has necessary administrative permissions in the on-premises organization. Click Next.
• After the successful Office 365 connection, the connection settings are displayed. Click Next to continue.
• On the Enter general information page, enter the Migration end-point name. Finally, click New to create the migration endpoint.

To create a cut-over migration batch, perform these steps:

• Open Exchange Admin Center. Go to recipients>migration. Select New +>Migrate to Exchange Online.
• On the Select a migration type page, select Cutover migration and then click Next.
• On the Confirm migration end-point page, confirm the displayed connection settings information about the migration endpoint. Click Next.
• Enter the migration batch name. Click Next.
• Now, select either Automatically start the batch (begins as soon as you click) or Manually start the batch later (status is set to start later) according to your convenience. Finally, click New to create the migration batch.

If you chose the second option, Manually start the batch later, go to Recipients>Migration. On the migration dashboard, select the batch created and then click Start. The status of the migration batch changes to Syncing, i.e., migration is in process.

The synchronization is working if users get created in Office 365 admin center as the migration proceeds. On completion of the migration, the Syncing status is changed to Synced.

Now, you need to point your DNS (MX) records to Office 365. This is to ensure emails are delivered to your Office 365 mailboxes. To change DNS record:

• In Exchange admin center, go to Setup>Domains on the left sidebar.
• Now choose the domain for verification.
• Now, choose Start setup on the Setup page.
• Then click Verify on the Verify domain page.

It will need up to 3 days for the change of DNS records. So, continue to the next after three days only.

After ensuring that MX record is changed and all mailboxes data are migrated, you need to delete the cut-over migration batch.

For deleting the migration batch, open Exchange Admin Center, go to Recipients>Migration. Select your migration batch from the list and then click Delete.

After the completion of migration, you can assign licenses to all Office 365 user accounts. However, this is not all that the user requires to perform. There are certain post-migration processes (explained in 3rd part of the cut-over migration series) which are required in cut-over migration for smooth access of mailboxes data. Read 3rd part of the series to get information about the processes required to be executed after the migration.

Conclusion

Exchange administrators can migrate user mailboxes to Office 365 using cut-over migration. The steps are provided in this article in brief only.

The post Exchange to Office 365 Migration using Cutover Migration Part-2 appeared first on Kernel Data Recovery.

Post-Migration Processes

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A successful confirmation message after the cut-over migration from Exchange on-premises to Office 365 does not mean that the task is over. Vital post-migration processes need to be executed thereafter. We will discuss these post-migration tasks now:

1. Assigning licenses to new users in Office 365 –

It is required to assign licenses to the users in Office 365; otherwise mailboxes get disabled after the grace period of 30 days. Licenses can be assigned to each user one-by-one (if using different license types) or in bulk (with the same type). Let us see how to assign license to Office 365 users.

1. Open Office 365 Admin Center. Go to the Active Users page.
2. Select the user for assigning the license.
3. In Product Licenses option, click Edit on the rightmost side.
4. Select your Location and toggle the license to ON from OFF (against the user name). By default, all licenses are turned ON, toggle OFF the licenses in the list that you don’t want to assign.
5. Finally, click Save to complete the process.

Similarly, you can assign licenses to other users as well.

2. Creating Autodiscover DNS record (connecting new Office 365 mailboxes to Outlook and other clients)

Configuring a new Autodiscover DNS record for Office 365 organization helps users to connect their Office 365 mailboxes with Outlook and mobile clients. The new Autodiscover DNS record should have the same namespace as the one using for Office 365 organization. You can create DNS records for Office 365 when you manage your DNS records.

Note: In Exchange 2013, Exchange 2010, and Exchange 2007, the administrator should set

Set-ClientAccessServer AutodiscoverInternalConnectionURI to Null.

3. Decommissioning On-premises Exchange Server –

Once you are sure that all emails are routed to your Office 365, and you don’t want to keep Exchange on-premises any longer, you can decommission your on-premises Exchange Server. In simple words, uninstall or remove your on-premises Exchange Server from the organization.

Easier ways for mailbox migrations

After going through the native method for Exchange to Office 365 migration, we can find that the method is quite lengthy and hence, time-consuming. Also, a simple manual error at any level could derail the migration process and hinder its success.

But, we have a solution for you, Kernel Migrator for Exchange – a smartly designed professional Exchange Migration tool that can migrate mailboxes from an Exchange Server version to Office 365 within minimum possible time. It migrates mailboxes and public folders from any version of Exchange Server to another easily. For easy and safe migration, you can trust this software.

Read 4th part of the series to know in detail about this migration tool.

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The post Exchange to Office 365 Migration using Cutover Migration Part-3 appeared first on Kernel Data Recovery.

Manual Exchange to Office migration methods consume a lot of time and effort. Only technically adept Exchange administrators can perform such migrations. Also, chances of errors cannot be avoided. That is why automated tools like Kernel Migrator for Exchange are important in Exchange to Office 365 migrations.

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Kernel Migrator for Exchange is a professional solution that offers automated migration from all Exchange versions to Office 365. This Exchange Migration software fulfills the Office 365 migration requirements of all types of Exchange organizations including small, mid-sized, and large.

Automated Exchange to Office Migration Using Kernel Migrator for Exchange

In Kernel Migrator for Exchange, all migration-related tasks are created as Jobs and are executed at the desired time. To perform Exchange to Office 365 migration, you have to create a Project first. Then mailbox and public folder migration jobs are created inside this Project.

Steps of Exchange to Office 365 mailbox migration

Step 1: To create a mailbox migration job, click Add Job under the Project. In the new dialogue box, select Exchange Server as the source and provides its credentials.

Note: Make sure that the mailbox has full administrative rights on all mailboxes. Otherwise, you cannot perform the migration.

Step 2: After adding the Exchange Server, select the mailboxes that you want to migrate to Office 365. Select the mailboxes manually or add them using a CSV file.

Step 3: Here you need to select Office 365 as the target. Provide the username and credentials. You can also Delegate full access right to this user by checking the checkbox. Click Next to move further.

Step 4: Apply filters (Message Classes, Date Range, and Folders) to migrate only the required folders and items from Exchange mailboxes.

Note: With Message Classes, you can filter the data of Exchange mailboxes. Select the item types that you want to migrate. Similarly, you can refine data based on date range and folder type.

Step 5: Map the mailboxes between the source and target manually or using CSV file. After mapping, click Next to continue.

Step 6: You can skip mailbox migration if the bad item count exceeds a specified value. Also, you can provide the synchronization options here.

Step 7: To stay updated with the migration project, you can set notifications (for a start, stop, completion, bad count notification, etc.).

Step 8: Now, select the days & hours in which you Allow or Deny migration.

Step 9: Start the migration job immediately or schedule it to start at a specified time. Also, you can delegate the report console rights to an existing user or new user.

Step 10: Once the migration job is created, it provides the complete summary of the job.

FINAL WORDS

With Kernel Migrator for Exchange, migrating mailboxes from Exchange Server to Office 365 becomes more convenient (no matter how big the organization is). It also ensures complete migration without any flaws. Also, it ensures total co-existence between the migrated and un-migrated mailboxes for a smooth migration.

The post Exchange to Office 365 Migration using Cutover Migration Part-4 appeared first on Kernel Data Recovery.

In the recent past, Microsoft Office 365 has gained popularity due to the several benefits it offers to its users. Thus, both small and large businesses wish to migrate to Office 365 from other platforms, especially those using Lotus Notes. The reason being, managing Lotus Notes is not only difficult but also causes several issues as well.

Moreover, Office 365 handles emails and performs other tasks significantly better. However, transferring Lotus Notes (IBM Notes) data items stored in NSF file formats to Office 365 requires you to possess the necessary technical expertise so that the transfer process is executed correctly, and that businesses do not have to face any situation of data loss. This Blog will explain how to migrate from Lotus Notes to Office 365 using IMAP Connector through a step-by-step process. Let’s get started!

Why migrate from Lotus Notes to Office 365?

The factors that are responsible for migrating or switching from Lotus Notes to Microsoft Office 365 are mentioned below:

1. Maintaining Lotus Notes is not cost-effective compared to Office 365 cloud platform.
2. Office 365 and Exchange Online offers excellent functional features for businesses.
3. Require technical skills to use IBM Notes.
4. IBM Notes is not easy to learn, it requires sharp learning.
5. Office 365 has an interactive and cost-effective environment as compared to IBM Notes.

Disadvantages of Manual Method: Using IMAP Server

Users face a lot of issues while migrating Lotus Notes to Office 365 account manually. Some of them are mentioned below:

• Due to active Proxy and Firewall, Lotus Notes fails to make a connection with the internet.
• IMAP connection cannot be established if Lotus Notes client is in disable mode.
• Calendar entries cannot be transferred with IMAP connector; hence you need to do it manually.
• IMAP protocol migrates only online data to Office 365.
• It has a file size limitation which can migrate only emails to a limit of 1 GB.
• IMAP requires high-level technical setup for the process, therefore user needs to apply several filters that are complex and expensive.

EXCLUSIVE SOLUTION TO PERFORM MIGRATION OF LOTUS NOTES TO OFFICE 365

As discussed above, the manual method has many critical limitations and disadvantaged. Hence, it is suggested to use the premier solution – Kernel Office 365 Migrator for Lotus Notes that makes the migration task easy for you.

STEP 1: Launch Lotus Notes to Office 365 Migration Software

To add NSF files, click Add Local NSF file(s).

STEP 2: Browse to add files that you want to migrate and click Open after selecting.

STEP 3: Before migrating, you can see a complete preview of NSF file content by clicking on the Preview button.

STEP 4: Click on any folder and preview its content.

STEP 5: Now, to initiate the migration task, click the Migrate button.

STEP 6: Enter Office 365 Login credentials and click OK.

STEP 7: Set NSF files to Office 365 mailbox on Map automatically mode from source to target and click OK.

STEP 8: Select among the most appropriate filters to select only the desired data to migrate.

STEP 9: Choose the saving mode to save files to Office 365 mailbox and click OK.

STEP 10: Migration is started and if you want to cancel it, then click the Stop button.

Step 11: Finally, the NSF files are migrated to Office 365 and you will get a successful message that saving is complete.

Bottom Line

IBM Notes migration is very typical when performed manually and required complete technical knowledge about the platform. Hence, it becomes tough for an average user to perform the migration. Thus, the best solution is to opt for a professional third-party application for such migration.

The post Step by Step Lotus Notes to Office 365 Migration Guide appeared first on Kernel Data Recovery.

Resource mailbox(es) such as room and equipment are associated with an Active Directory account which is in disabled mode. If you want to migrate any resource mailbox to Office 365, then you must be aware that there is no direct mechanism for such migration.

But you can alter some changes in the Active Directory to make them available for migration. If you enable the resource mailbox in the active directory, then it will become visible in any migration method.

How to enable a resource mailbox in Active Directory –

By default, the Resource mailboxes are put in disabled mode in active directory. So, you need to enable them first. Here is its brief procedure –

1. Go to you Domain Controller and open Active Directory Users and Computers option.
2. Select the Users folder.
3. Choose your room or equipment mailbox, right-click it and click properties.
4. Under Properties window, go to Account tab and uncheck the Account is disabled option. Finally, click Apply button.
5. Click OK and close the wizard.
6. Perform the same procedure for each resource mailbox you want to migrate.

Connection to Exchange Online using PowerShell –

1. Run Windows PowerShell as an Administrator.
2. Run the following command –

$UserCredential = Get-Credential

3. A sign-in prompt will open, and you need to input Exchange Online user credentials.
4. Run the following command –

$SESSION = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell -Credential $UserCredential -Authentication Basic -AllowRedirection

5. Import-PSSession $SESSION
6. Connect-MsolService -Credential $UserCredential

Now your Exchange Online is connected to the Office 365.

Start Migration –

To initiate a migration, run the following command –

Migration is started.

Monitoring of migration –

To monitor the ongoing migration, run following command

Remove move request –

After a successful migration, you need to remove the move request. Run the following command –

Final Statement –

While the Windows Powershell provides complete steps to migrate Room mailbox to Office 365, you will find it hard to follow the procedure as it needs some changes in the Active Directory. So, only a root user of Active Directory will be able to enable the resource mailbox. If you do not have access to active directory, then you will not be able to complete the room mailbox to Office 365 migration. To get the desired job done, you need the assistance from a competent professional tool which can access the room mailbox and migrate it to Office 365. Kernel Migrator for Exchange – Express Edition is a light-weight Exchange migration tool which can access the room mailbox and migrate it directly to Office 365 account. It completes the process in minimum steps and provides appropriate filters to select the desired item for migration.

The post How to Migrate Resource (Room & Equipment) Mailboxes to Office 365? appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

What’s in the article?

This article discusses the Autodiscover feature introduced in Exchange Server 2007. Readers will understand the functions and importance of the Autodiscover service by going through this article.

About Autodiscover

The Autodiscover feature is available for the users of Exchange 2007 and later. It is a service that helps to configure user mailboxes automatically. You can find EWS endpoint URL for Exchange Web Services clients with this feature. It is also capable of delivering the information required for configuration of clients that use other protocols.

Changes in Autodiscover feature

In Exchange 2016, the Mailbox server now provides Client Access services. Now, it is not possible to configure a standalone Client Access server as done with an earlier version of Exchange.

How Autodiscover functions?

When you install Exchange Server on your system, it creates Service Connection Points which are available in Active Directory Sites and Services. Within Service Connection Points, Exchange Autodiscover Information is stored. With this information, Outlook client locates Autodiscover to configure user mailbox profile.

The basic workflow of the Autodiscover feature in Exchange is as follows:

First, your Outlook client sends LDAP query to Active Directory of your Exchange Server to connect to Service Connection Points which sends its information to the Outlook client as an XML. Outlook client fetches the information from Service Connection Points and then sends an HTTPS DNS Request to Autodiscover URL – HTTPS://autodiscover.windowstechpro.com/Autodiscover/autodiscover.xml. Then Autodiscover delivers service connection settings to the client in the form of XML file. Now, Outlook client sends this information to Exchange Server and ultimately, Exchange Server provides mailbox information required for the Outlook client.

Autodiscover service provides the following information to Outlook client:

• Display name of the user
• Connection settings for internal/external connectivity
• Outlook Anywhere Server settings
• Location of user mailbox that currently holds the active copy of the mailbox
• URLs for vital Outlook features responsible for its functionality like Unified Messaging, free/busy information, Offline Address Book (OAB), etc.

Conclusion

With the advancement of Autodiscover in Exchange 2016, manual configuration of server settings has become obsolete. Autodiscover does the complete configuration work automatically. Autodiscover works for client applications that are inside or outside firewalls. It also works in resource forest and multiple forest scenarios.

The post The Role of Autodiscover in Exchange Server appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

The need for migration from OST to MBOX might arise to some users, but before jumping directly to the process, let’s discuss OST, MBOX and why you might need to migrate your data from OST to MBOX.

What is Offline Outlook Data File (.ost)?

An OST (Offline Storage Table) file enables users to work offline, and once the server connection is available, Outlook synchronizes new work or any change in work, so that the user can have access to all the emails, attachments, reminders, and events anytime when required.

Outlook accounts such as IMAP, Exchange, Outlook.com and Office 365 use an OST file to store & synchronize a copy of the mailbox on the local computer. So, in cases of network interruption, Wi-Fi unavailability or Airplane mode, the work productivity wouldn’t be affected at all.

What is MBOX?

MBOX file extension is used for the text file that stores and organizes email messages. MBOX stands for MailBOX. It is the most common format which is used for storing email messages on the hard drive. An MBOX file is a single, long, text file which is a concatenated string of email messages, starting with From, the header of the message. MBOX files are recognized by email clients like Mozilla, Thunderbird, Microsoft Entourage, and Qualcomm’s Eudora.

Why might you need to migrate data from OST to MBOX?

There are many situations when you can think of migrating your Outlook data from OST to MBOX like Exchange downtime, OST file corruption, etc. As stated above, OST file is a copy of your mailbox data on the Exchange server and is stored on the local system’s hard drive.

Assume, if your original mailbox (on the server) is corrupt and the data in the OST file stored on your machine is corrupt too. It would be impossible then to gain access to your data.

In cases like above, data migration from OST to MBOX comes handy.

Above are the common queries from many users, who asked for a method using which they can migrate from OST to MBOX with ease and no loss of data at all. There is no native method for such migration; you have to use a professional tool for migrating your OST file data to MBOX.

Migrate Data from OST File to MBOX

For migrating your data from OST file to MBOX, Kernel for OST Recovery is the best find available on the Internet. Kernel’s tool offers migration of data from OST to MBOX along with features for file repair and recovery. Also, the tool recovers user mailbox(es) from orphan OST files, converts large OST files, recovers permanently deleted mailbox item(s), and exports to many available file formats.

For migration, download the tool, and follow the steps below:

1. Open Kernel for OST recovery tool, click Select File, select the OST file, and click Next.
2. Once you have read the process information, click Finish.
3. Wait for the scanning process to complete. The dialog will show you that it’s looking for each & every file of your mailbox folder. And if you don’t want files of that particular folder, you can click on the Skip button.
4. Upon completion of scanning, you can now preview the contents of your OST file. In this preview screen, you can select all or specific files or folder(s) as you require in section (1), clicking on a file/folder; sub-items (contents) will be shown in section (2).

You can read the whole email message by clicking on it in section (3), and once you are sure with what you want to transfer/migrate/recover/repair, select a file format in which you want to export/transfer/migrate your OST file data.

5. Click Save file, then select MBOX file format, and click Next.
6. At this stage, you can apply various filters to refine the content (OST file items) as per your needs like From, To, Subject and more as shown below. Once you’re done with filters, click Next.
7. Select the preferred email client you wish to migrate to (for this article we’ve selected Thunderbird), browse for the path where you wish to save the file, and click Finish.

Note: To limit the file size you can check the Enable deleted items while saving checkbox.

8. Wait for the tool to Finish the saving process.
9. Click OK.

Conclusion

Migration data from Outlook OST file can be tricky if the right tool isn’t chosen and the correct steps aren’t followed. Kernel for OST Recovery tool covers file & data corruption issues, offers migration to multiple email clients, repairs OST file(s), recovers data from OST file(s) and much more. The tool also helps in situations when you’re unable to access OST in MS Outlook 2016, you can gain access back to your important data with this tool.

The post How to Migrate data from Outlook OST to MBOX? appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

Microsoft Exchange Server has many robust settings and features which Administrators can regularly use to manage Exchange Server. But many times, you have to face some unwanted errors which hamper the functionality of your business organization. ‘Exchange 2010/2013/2016 is not receiving external emails’ is one such error which denotes that your mailbox is receiving emails from the local network, but not from an external system. Generally, the error occurs during the early phase of Exchange Server installation and configuration. During the first stage of configuration, where there is no network connection with the external environment, such type of error takes place. Sometimes, the Exchange Server lags or freezes during such conditions.

In the present article, we will go through some manual and automated methods which can remove any possible issue and let you receive messages from external email accounts. Let’s go through some reasons behind the occurrence of this error –

• Installation of heavy and redundant applications.
• A forced reboot of Exchange Server.
• A forced or accidental shutdown of Exchange Server.
• Excessive startup registries.
• Hardware issue (with hard drive storage or RAM).
• Corruption in Exchange database files.

You can get an idea about the improper behavior of the exchange server by the following symptoms –

• Input speed from the keyboard strokes become slower.
• The Exchange Server system gets either frozen or crashed with the error ‘Exchange 2010, 2013, 2016 not receiving external emails.’

These symptoms denote that Exchange Server is facing a severe issue and the administrator should act before the whole environment becomes useless. Here is a simple troubleshooting action which you can apply to remove such error –

1. On the Exchange Server system, go to search option and write services.msc to open all Exchange Services.
2. Go to Microsoft Exchange Transport service, right-click it and select the Restart option.
3. Ask any user to send you emails from an external email account and check whether you get the email.

This method should remove the error and allow you to receive the messages. However, it does not provide any surety to remove the mistake, and you need to further go for other methods.

What to do if emails are inaccessible because of EDB corruption?

If any of the manual methods you tried above do not give a satisfactory result, then it means that there is either hardware failure or the Exchange database is corrupt. In case of hardware failure, you need to update your resources and in case of database corruption, then need to use Kernel for Exchange Server Recovery. It is the best data recovery software which you can use to rectify EDB file corruption due to various reasons.

Conclusion

The error ‘Exchange 2010/2013/2016 is not receiving external emails’ is not a severe error and can be fixed easily. But if your Exchange database is corrupted and you are not able to fix it using any method, then use the Kernel for Exchange Server recovery tool which will let you handle any corruption or error with full efficiency.

The post Fix “Exchange 2010, 2013, 2016 not receiving external emails” appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

Microsoft released the latest version of Exchange Server 2019 in October 2018, and all the businesses which were waiting for its release have started upgrading from the previous versions. Microsoft has not provided any dedicated migration guide for the migration yet, but Exchange experts have termed that you can use the same procedure as for migrating Exchange Server 2010/2013 to 2016 as Exchange Server 2019 is just an extension rather than an entirely new one.

Why should you migrate to Exchange Server 2019?

Exchange Server 2019 has not brought any revolutionary changes in its system, but it has more improved security features which are quite remarkable. So, if you are considering migrating to the latest version, then here are the reasons –

• Exchange Server 2019 is the safest and most stable version of Exchange till date.
• It handles the meeting request forwarding in a much better way.
• Email Address Internationalization is active in Exchange 2019. It means you can add distinct characters in the email address based on a particular language.

Prerequisites of Exchange Server 2019 migration

• You cannot perform a direct migration from Exchange 2010 to Exchange 2019. So, you need to first upgrade to either from Exchange 2010 to 2013 or 2016 and then go for 2019.
• There is no dedicated Unified Messaging role in Exchange Server. So, you should go for Skype for Business Server 2019
• Update your Active Directory, DNS, & Exchange environment.
• Supported versions: Windows Server 2016 (Standard and Datacenter) and Windows Server 2012 (R2 Standard and Datacenter).
• Run the command in Exchange Management Shell:
Install-WindowsFeature AS-HTTP-Activation, Desktop-Experience, NET-Framework-45-Features, RPC-over-HTTP-proxy, RSAT-Clustering, RSAT-Clustering-CmdInterface, RSAT-Clustering-Mgmt, RSAT-Clustering-PowerShell, Web-Mgmt-Console, WAS-Process-Model, Web-Asp-Net45, Web-Basic-Auth, Web-Client-Auth, Web-Digest-Auth, Web-Dir-Browsing, Web-Dyn-Compression, Web-Http-Errors, Web-Http-Logging, Web-Http-Redirect, Web-Http-Tracing, Web-ISAPI-Ext, Web-ISAPI-Filter, Web-Lgcy-Mgmt-Console, Web-Metabase, Web-Mgmt-Console, Web-Mgmt-Service, Web-Net-Ext45, Web-Request-Monitor, Web-Server, Web-Stat-Compression, Web-Static-Content, Web-Windows-Auth, Web-WMI, Windows-Identity-Foundation, RSAT-ADDS

Install Exchange Server 2019

Follow these steps to install Exchange Server 2019 to your Windows Server –

1. Download and install the latest version of .Net, MS Unified Communications API, and Microsoft Visual C++.
2. Input the Exchange Server 2019 DVD and launch its setup.
   Note: The Server setup will automatically extend the schema, forest, and domain for you. But, you can also choose to do it manually.
3. Select ‘Mailbox Role’ and ‘Automatically install Windows Server roles and features.’
4. Select the option for readiness checks.
5. Finally, reboot the Server.
6. Now, you can go in the Exchange Admin Center and see the latest Exchange Server 2019 in the Server list.
7. Enter the Product key to validate the Exchange setup.

Note: A warning message will tell you that the changes will not take place until you restart the Information Store Service. So, open the Exchange Services and restart the Microsoft Exchange Information Store.

8. If you have any certificate for your Domain Name Service, then migrate the certificate to the new server. In EAC, go to certificates under server. Select the certificate and choose the option to export Exchange Certificate. Provide the UNC path and password. Finally, click OK.
9. Go to Exchange Server 2019 EAC and under the certificates, select the option to import Exchange Certificate.
10. Add the Services to the Certificates.
11. Rename the default Exchange database name to a convenient name.

Start the Exchange Server 2019 Migration

After preparing Exchange Server 2019 environment for migration, you can take the assistance of Exchange Admin Center to initiate the migration procedure.

1. Open Exchange Admin Center and follow Recipients >> Migration and click Add+, and select Move to a different database.
2. In the New local mailbox move wizard, add the mailboxes to migrate and provide necessary details.
3. On the Move configuration page, provide a new batch name, select the archive mailboxes (optional), select the destination Exchange Server 2019 database as a destination, start the migration, and other details. Click Next.
4. On the Start the batch page, configure the migration settings as per the requirements and click Next.

The batch migration will start, and you can see its status as ‘Scheduled.’ After successful migration, the status will change to ‘Completed.’

Apart from using the Exchange Admin Center to migrate the database, you can use the Exchange Management Shell commands to migrate mailboxes, arbitrary mailboxes, audit log mailboxes, and monitoring mailboxes.

5. When you have migrated the entire database, you can delete the Exchange database using the following command

Get-MailboxDatabase -Identity “DatabaseName” | Remove-MailboxDatabase

6. Uninstall the Exchange Server 2016 using the command –

cd “C:\Program Files\Microsoft\Exchange Server\V15\Bin setup.exe /mode:uninstall

Conclusion

After completing the migration to Exchange 2019 and deleting the Exchange 2016, you can proceed to post-migration tasks so that your users can access their mailboxes. The process is really time consuming and only a seasoned Administrator can complete the process expertly. If you do not want to face any unwanted situation, then use Kernel Migrator for Exchange tool. It is a business-friendly Exchange Migration software which can access the entire database from Exchange Server 2016 and place them directly in Exchange Server 2019. It provides best suited filtering and scheduling options. It also shows a complete migration report after completion of each job.

The post Migrate Exchange Server 2016 to Exchange Server 2019 appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

In the midway of migration from Lotus Notes to Office 365, the user can face multiple challenges. These challenges increase the complexity and create confusion even to technically sound people. So, while planning or executing a manual solution, Notes users need to be prepared for these challenges. Here are the major challenges of Notes to Office 365 migration in the article.

Challenges faced by users during Notes to Office 365 migration

BANDWITH ISSUES

Having enough bandwidth is a must to move data from any on-premises application like Notes to Office 365 cloud. Low bandwidth can be a major issue for organizations which wants to move a large amount of data from Lotus Notes to Office 365. This would also cause frustration among the users who perform the migration.

HYBRID DEPLOYMENT ISSUES

Many organizations want to retain some data on-premises after migration to Office 365. In that case, the migration process becomes a challenging one. A hybrid build-up introduces more complexities in the process. This is viable in large organizations which need to maintain a large database on the cloud as active service and a small database on-premises an auxiliary service.

DATA MIGRATION ISSUES

Due to unreliable migration techniques or interference due to other installed programs, there is a possibility that some data is not migrated to the destination or lost while performing the migration. This would not be a satisfactory situation for any user. It is not easy for Notes users to find an effective solution that migrates complete NSF data to Office 365 cloud.

MALWARE ISSUES

Great care should be there while searching for a solution for performing a migration as it imports viruses or malware along with it when you download it. If the system is affected by the malware, then there could be many issues which hinder the migration process and make it an adverse task. Also, many users fear of the security of their data in the cloud.

EMAIL UNIFYING ISSUES

During migration to the cloud platform, data from on-premises email clients like Lotus Notes have to leave their native environments and adapt the Exchange environment completely. It becomes hard to transfer mailbox items other than emails to Office 365. Cloud also restricts the attachments more than 25 MB in size.

These challenges are common and can become a headache for the user at the time of migration. Users can try some simple techniques to overcome these challenges. They can use a higher-bandwidth connection, implement single sign-on with Active Directory Federation Services for co-existence maintenance between on-premises and cloud environment, by introducing file sharing programs for replacing very large email attachments, etc.

All these factors draw the need for a good migration solution for the migration of Lotus Notes to Office 365. Native solutions are complex and unable to overcome the migration challenges mentioned above. So, we are recommending the best third-party software in the market Kernel Office 365 Migrator for Lotus Notes. This tool is specifically designed with robust algorithms for performing IBM Notes to Office 365 migration. You can migrate entire or specific NSF data from Notes and Domino Server to cloud application. It provides various amenities during the migration like skipping duplicate items, intelligent filter options, preview generation, automatic mapping, direct assignment of impersonation rights to user mailboxes. It shows full compatibility to all Notes versions and Office 365 plans. To try the software features, download the tool here – Lotus Notes to Office 365 migration

Final Words

The article discussed the challenges encountered during the migration task from IBM Notes to Office 365. Also, a perfect solution for Notes to Office 365 migration is discussed. The software is capable of meeting all these challenges to ensure a smooth Notes to Office 365 migration.

The post How To Deal With The Challenges Of Lotus Notes To Office 365 Migration? appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

If you are currently working with Exchange 2010 and are allured by the exclusive features in Exchange 2019, then the most important fact to know is that there is no direct method for migrating from Exchange 2010 to Exchange 2019 manually. Also, if you try the double-hop method for the migration, you may end up in chaos as the steps are a little bit technical and complex. The manual migration can be successful but at the cost of your precious time and effort.

A better option is to perform the migration with an automated solution that accomplishes migration without costing the data quality and integrity. Kernel Migrator for Exchange, an advanced migrator, facilitates all the ideal conditions for the safe migration. Users can perform Exchange Server migrations for all versions including Exchange 2019. Automated mapping, CSV file usage, filters and options for data selection, notifications, and reporting facilities are the best of Kernel Migrator for Exchange features. So, before proceeding to the migration procedure of Kernel Migrator for Exchange software, let us know the new features of Exchange 2019.

• Allows adding non-English characters to email addresses with EAI proxy to accepted domains
• Updates to the calendar feature with Do not forward, Out of Office and other management options
• Option for installing Exchange on Windows Server Core is enabled again
• Dynamic Database Cache for providing more cache memory for the active database
• MetaCache Database for working smoothly with larger disks and SSD disks
• Search Index for a mailbox is in the mailbox only rather than on the database.

Now, head on to the important section of this guide i.e., migration of Exchange 2010 to Exchange 2019 with Kernel Migrator for Exchange.

Migrate Exchange 2010 to Exchange 2019 with Kernel Migrator for Exchange

Kernel Migrator for Exchange software is the best software that allows migration between any two versions of Exchange Server. It performs hosted Exchange migration, migration between the same or different domains, etc. With this tool let us perform the migration from Exchange 2010 to Exchange 2019. First, download and install Kernel Migrator for Exchange from https://www.nucleustechnologies.com/exchange-migration/

1. Run the migrator software by double-clicking the application icon. Click Add Project to add a project name for the migration.
2. Provide any name for the project and then click OK.
3. The project will be created. Now, click Add Job for mailboxes to add a job for mailboxes migration.
4. Provide any name for the job and click OK.
5. Now, provide the source Exchange 2010 login details like the domain name or IP address, user name, password, and validate these credentials with Validate button. Use the existing profile and previous session mailboxes options (if required). Then, click Next.
6. Choose the source mailboxes you need to migrate and click Next.
7. Now, add the destination Exchange 2019 login details like the domain name or IP address, user name, password, again validate them. Select the given options, if required. Click Next
8. Add the filter options like Message Classes, Date Filter, Folder Filters, etc. After that, click Next.
9. Map the source mailboxes with the target mailboxes by any method- manually, automatically or using CSV file. Select the checkbox if you require and click Next.
10. After the mapping of mailboxes, the user will come across different options for managing the data like managing bad items and synchronization, configuring job and notification settings, scheduling time for migration, report console, etc. Set them as required and click Next.
11. Then Notification Summary with all details of migration is displayed. Confirm and then click Finish.
12. Now the migration gets started and completed based on the amount of data to be migrated. In the end, you will receive migration status as Success.

There you understood all the necessary steps for migrating from Exchange 2010 to Exchange 2019. The migrator solution is the best one that you can rely upon for all type of Exchange migrations.

Conclusion

With every new update in Exchange Server, a need for migration from the previous version arises. For migration from Exchange 2010 to 2019, a professional solution is recommended as there is no direct method for it. The complete discussion of this migration with the best migrator software, Kernel Migrator for Exchange is done here for users. Hope it helped!

The post Step-by-Step Guide for Exchange 2010 to 2019 Migration appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

Outlook is a widely used email application, and there is a reason for that. Users can easily configure many email accounts like IMAP, POP, Office 365, or Exchange with MS Outlook and access all their emails/messages at one place. But, having many folders and messages with attachments often makes Outlook slow, especially when you configure many IMAP accounts with Outlook.

Many users often receive an error “Outlook cannot synchronize subscribed folders” when connecting IMAP emails with Outlook, sometimes reporting an error 0x800CCC0E.

Reasons for This Error

This error occurs because Outlook downloads all the messages with attachments when you connect an IMAP email account with it. Also, with an IMAP email account, only headers are synchronized to represent crucial information, and the email’s attachments are only downloaded when you open/view a message, or you’ve set Outlook to download all messages.

When you receive this error, it means Outlook is not set up to recognize that the server requires an advanced IMAP configuration parameter to read from the folder structure properly. So, here we will talk about the methods that can be used to resolve this error.

Also Read: How to recover a mailbox from nothing other than an OST file?

Methods to Resolve this Issue

There are only a few methods available to resolve this error. Here we have highlighted the most effective solutions.

1. Configuring IMAP Account Settings

   The first solution to fix this issue is by providing Outlook to recognize advanced configuration for the IMAP account. Follow the below steps to perform it.

   Note: This solution is only suitable if the server uses IMAP as its mail server that you’re connecting to.

   • Open MS Outlook and go to File > Info > Account Settings and click Account Settings.
   • Under the Emails tab, double-click the IMAP email account.
   • In the IMAP Account Settings dialogue box, under Folder settings, you’ll find the Root folder path option.
   • Set this field to INBOX and click Next to apply the settings.
   • Now, close MS Outlook completely and re-open it to see the changes.

   After performing these steps, you might not face this problem again. However, if you find that the mail folders have disappeared after making these changes, then revert the changes and restart outlook to get back your folders.

2. Try Removing or Re-adding Email Account

   Another method to fix this problem is to remove and re-add the IMAP account to MS Outlook. To do this follow the below steps:

   • Open MS Outlook and go to the File tab.
   • Now, click Add Account to add a new email account to Outlook.
   • If you’re using MS Outlook 2016, then enter the email address and click Connect.
   • After entering the credentials, click Finish to configure your email account.

   You can also configure an IMAP email account to Outlook with advanced settings. After configuring the account again with Outlook, you’ll not face this issue again.

3. Perform a Clean Boot in Windows

   If the problem still persists, then start your PC in Clean Boot to check if any other software is conflicting with Outlook.

   • Open your PC as an administrator and click Start.
   • Type msconfig in the opened wizard.
   • Now, search and select System Configuration in the opened wizard.
   • Go to Services tab and check the checkbox Hide all Microsoft Services, and then click Disable all.
   • Go to Startup tab and click Open Task Manager.
   • Now, select each item in the task manager separately and click Disable, and then close the Task Manager.
   • Restart your computer and install Outlook again.

This way you can start the PC in clean boot mode, and after fixing the issue, you can start the PC normally.

Alternate Solution – Kernel for OST Recovery

If you still face the same issue even after trying all the above methods, then there is a problem with the OST file. When you configure an IMAP account with Outlook, an OST file of the email is automatically created on your system. You’ll have to repair this OST file to fix the issue.
You can use Kernel for OST Recovery tool allow you to repair any Outlook OST file quickly. It is enriched with smart algorithms that can fix even the most challenging errors in an Outlook file.

Conclusion

MS Outlook is a great email application that allows you to use all your emails at one place, but the error Outlook cannot synchronize subscribed folders can create problems for users. So, it’s crucial to fix this problem. In this article, we have mentioned some of the most effective ways to fix this error. Hope, it will help you!

The post Fixing “Outlook Cannot Synchronize Subscribed Folders” Error appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

“I’m having a problem in exporting mailboxes to PST, all the requests are getting into the queue and remains there with Queued Status. I even tried to restart the MRS, the CAS Servers, and MBX Servers, but none of them helped me resolve the issue.”

Many queries like this are submitted on Exchange forums, Microsoft community, and other Exchange platform.

Exchange Server is one of the most widely used email servers provided by Microsoft. With the help of Exchange server, users can manage their emails, contacts, calendars, etc. Almost every organization relies on Exchange for storing their data or day-to-day activities. However, users need to backup their Exchange Data to avoid any data loss or disaster recovery. Also, when users want to use their Exchange data with MS Outlook, they need to convert it to PST format.

As an administrator, you might know how to migrate Exchange mailboxes with PowerShell commands. But, while exporting Exchange data to PST or migrating Exchange mailboxes, many users often face an error “New-MailboxExportRequest Stuck in Queued Status.”

In this blog, we will discuss how you can get rid of this issue with the most effective methodology.

Methods to Get Rid of MailboxExportRequest Stuck in Queued

There are various solutions to fix this error, but it’s not necessary that every solution will work in your case. So, you’ll have to try every solution to get rid of this issue.

1. Update the Exchange Version

Sometime, this problem might occur due to an old version of Exchange Server. So, you’ll have to keep your Exchange Server updated to improve its performance and eliminate such issues automatically. Also, you get better security, management, and flexibility with the newer versions of Exchange. Updating Exchange Server might resolve “mailbox request stuck in queued” issue. However, if it doesn’t, then you can refer to below methods.

2. Check Whether the Exchange Server is in DAG Environment

The mailbox export request is used to check the progress of Exchange mailboxes server in the DAG environment. So, you’ll have to check if the Exchange Server is in DAG environment or not. If it is present in DAG, then you’ll have to verify the DAG replication is in a stable state and there are no issues related to DAG. Using this technique can also resolve the New-MailboxExportRequest Queued issue in Exchange 2010, 2013, 2016.

3. Prune Replication Process

One of the effective and successful methods to get rid of this error is to suspend the replication task first.

• Use the below command to suspend the replication task.
Suspend-MailboxDatabaseCopy – Identify “DB1\servername’\
• Now, remove the existing data file with the below command.
Update-MailboxDatabaseCopy – Identity “DB1\Servername” – DeleteExistingFiles
• Wait for the command to execute. Once the cmdlet is executed, restart replication of the database. You can also perform manual replication with the below cmdlet.
Update-MailboxDatabaseCopy -Identity “DB1\servername” – DeleteExistingFiles – ManualResume

After performing these steps, you will not face the stuck in queued error. However, if the problem still exists, then you can use the below methods.

This method is applicable to Exchange 2010/13/16 environment. You’ll have to set DataMoveReplicationConstraint value to none. Make sure you don’t set it to zero. You can follow the below steps to set the value to none.

• First, you’ll have to check the value of constraint, whether it is Second copy or SecondDatacenter. The command will look like this:
Set-MailboxDatabase – Identity database name – DataMoveReplicationConstraint Second copy
Set-MailboxDatabase – Identity databasename – DataMoveReplicationConstraint SecondDatacenter
• If any of the above cmdlets are available, then replace it with the below command: None
Set-MailboxDatabase – Identity databasename – DataMoveReplicationConstraint None

After replacing the command, try to migrate Exchange mailboxes again. The problem may not persist again.

Limitations of Manual Methods

Well, performing the above manual methods might resolve some issues, but there are some limitations with it, such as:

• These methods are not ideal for every Exchange version
• You cannot migrate mailboxes in bulk with these methods
• Performing can also result in loss of mailboxes data, or it can disturb the hierarchy mailboxes.

So, to deal with these limitations, there is an alternate solution that doesn’t involve using the New-MailboxExportRequest for exporting Exchange mailboxes. You can directly export Exchange mailboxes to Outlook PST with the help of this tool.

Kernel Migrator for Exchange

It is one of the best tools designed with advanced algorithms to migrate Exchange mailboxes from both on-premises and hosted Exchange. It can migrate every item of Exchange, such as Mailbox items, rules/folder permissions, Outlook profiles, etc. without any data interruption. Also, the smart filters allow you to migrate specific data of Exchange based on item type, date, include/exclude folders, etc. With this Exchange migration tool, you can easily perform Exchange to Exchange migration.

Wrap Up

Migrating mailboxes from Exchange is crucial to keep the data safe. However, many users encounter the New-MailboxExportRequest error with the manual approach. So, here we have mentioned some effective solutions to get rid of this issue. Also, we have mentioned a third-party tool that enables users to migrate Exchange mailboxes quickly.

The post Fix Error Mailbox Export Request Stuck Queued appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

Multiple users often use a single Exchange mailbox to communicate with their customers. While using a shared mailbox, it is extremely important for businesses to retain the record of sent items. Exchange 2010 allows users to control the behavior of sent items when they are sent by using a shared mailbox. However, this feature is not available in Exchange 2013 and latest versions. However, many users still don’t know how they can control the sent items behavior in shared mailboxes with Exchange 2010.

In this article, we will discuss how you can control sent items behavior in Exchange 2010 and other versions.

Exchange 2010

For Exchange 2010, you need to install Exchange Server 2010 SP3 on your system to activate this feature. After installing the 2010 SP3, there are two parameters related to Sent items in shared mailboxes.

• SendAsItemsCopiedTo
• SendOnBehalfOfItemsCopiedTo

You can configure these two parameters separately. There are two values that can be used to configure the sent items behavior:

• Sender – Message will be stored in the Sent Items folder of the user who sends the message.
• SenderAndFrom – Message will be stored in both the Sent Items folder of the user and the Sent items folder of the shared mailboxes.

An additional value of “From” will be reserved for future purposes.

Now, you can configure the Sales mailbox using the below command in Exchange Management Shell:

It will take at least 10 minutes to make changes to the mailboxes. So, when a user sends email as the Sales mailbox, it will be stored in Sent Items of the Sales mailbox and his own.

Exchange 2013/2016

In 2015, some modifications were made to Exchange 2013 in CU9 that changes the behavior of sent items with shared mailboxes. You can modify the send item settings with the help of MS Outlook. But there are some requirements that every user need to make these changes.

• You can apply the changes only if you have full access to shared mailboxes to send emails.
• You need administrator rights to edit Windows Registry.
• The cached mode must be enabled for the Outlook.
• The mailbox with full access must be added to your Outlook profile.

Now, follow the below steps to change the behavior of Sent items in shared mailboxes for Exchange 2013/2016.

1. Click Window+R and type Regedit, and then click OK.
2. Now, go to the following section:

HKEY_CURRENT_USER\Software\Microsoft\Office\x.0\Outlook\Preferences

Note: The x.0 is the Outlook version installed on your system.

3. Find the Edit menu and right-click on it, go to New > DWORD Value.
4. Type DelegateSentItemsStyle and hit Enter.
5. The DelegateSentItemsStyle wizard will appear on the screen, type the value 1 in the box and click OK.

This way you can keep the sent items in the desired folder of your mailbox. However, a new feature has been added to Office 365, Exchange 2013/2016 that allows you to enable/disable sent items behavior from Settings. Here is how you can enable it.

Note: In Office 365 and Exchange 2013 CU9, this feature is disabled by default.

• Sign-in to Office 365 with Admin portal and go to Groups.
• In the Groups section, select Shared mailboxes, and then Edit the Sent items copy status of the mailboxes.
• Now, use the below PowerShell command for emails Sent As the Shared mailbox:

Set-mailbox -MessageCopyForSentAsEnabled $True

• For emails Sent On the Behalf of Shared mailboxes, use the following command.

Set-mailbox -MessageCopyForSendOnBehalfEnabled $True

• Similarly, you can disable the feature by setting the value to $False.

Well, if you’re still using Exchange 2010 and its time to upgrade yourself to the latest version of Exchange that allows you to change the behavior of sent items quickly. But, the exchange migration process is not that easy; it requires a lot of time, efforts, and knowledge of using PowerShell cmdlets to migrate data from one Exchange server to another.

However, there is an effective tool that allows you to migrate Exchange data quickly from one Exchange Server to another – Kernel Exchange Migrator. It is specially designed to migrate Exchange data. Using this software, you can even migrate Exchange mailboxes to Office 365. Also, the advanced features of the tool like selective migration, deleted item recovery, exclude/include folder make it a viable choice for migration.

Conclusion

Retaining sent items in Exchange shared mailboxes is crucial as it allows you to keep track of the activities that are performed using the shared mailboxes. But, configuring shared mailboxes to keep sent items is not simple. So, here we have mentioned a few different techniques that allow you to control the behavior of Sent items in Exchange shared mailboxes.

The post How to Control the Behavior of Sent Items When Using Shared Mailboxes? appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

In our present blog, we explore in depth the export of the Thunderbird files to Outlook PST format. It also discusses the differences inherent in the two formats and the needs to export Thunderbird to pst formats. The difference between the two files lies in the fact that while Mozilla Thunderbird is a free-of-cost open source email client, while the latter, MS Outlook is a product of Microsoft and is a paid email client.

Why Would You Want to Convert or Export Thunderbird Files to Outlook PST?

There are several reasons which necessitate the export of the MBOX or Thunderbird files to PST format. In the paragraph given below, the same has been elaborated:

• Thunderbird suffers from a lack of the nonexistence of the cross-program workability with the products under the MS Office, unlike Microsoft’s Outlook application.
• Thunderbird does not have features for task and scheduling.
• Thunderbird does not have a calendar integration and grouping contacts, unlike Outlook PST.
• If you want to view message threads in Thunderbird, you are sure to go through a lengthy setup or procedure. This again is not the case with Outlook.

Though Thunderbird extensively backs several platforms, the reasons mentioned above compel most if not all people to move from their Thunderbird to Outlook PST.

Methods of Exporting Thunderbird Files to the Outlook PST

You can try a manual technique for exporting MBOX to PST files format.

Manual Method

1. In your Thunderbird email client, open that folder you wish to export.
2. To select a particular email, you will now have the press and then hold to “Ctrl” and if you want to select all of your email messages press “Ctrl+A.”
3. Now, right-click on the emails you have selected and then press Save As option.
4. Now, turn on your Microsoft Outlook app.
5. You need to now, click on the folder entitled “Outlook” and then press “New Folder.”
6. On the section with the title “Name,” enter the name you wish to enter for the new folder and then press “Ok.” to generate it.
   (Here, you need to note that your New Folder which you created is empty)
7. Select all of the emails that you had exported from your Thunderbird by using Ctrl+A.
8. After making a selection of all of your emails, drag them to the folder of you Microsoft Outlook app to import the messages into the new folder which you created previously.
9. Now, post-import, you can easily view your emails.

Failure of the Manual Method

The manual process will turn out to be useful only in the case that you’ve got a limited number of emails. But in case you have a considerable amount of emails to be migrated, many a time the manual method is bound to fail. Here are some reasons why it fails:

• The manual method takes a very long time to be completed because of the dragging and dropping of email messages.
• Mostly, the graphics are shown as broken images post-migration.
• Emails frequently lose their unique SMTP header.
• One cannot be too sure if each of the emails has been migrated.
• There could also be a risk of your losing of data.

Since there are so many disadvantages of the manual methods, it is often advisable that you make use of a third-party Tool.

Read Also: Why do we Need to Avoid Manual MBOX to PST Conversion?

An Easy Method for Exporting MBOX to PST

In case the manual method has failed, there are different third-party tools to help you with your how to export Thunderbird to pst. In the present instance, we’re talking about the Kernel for MBOX to PST Converter software.

The tool stand apart from similar tools from the other brands, due to its exclusive features. Some of its features are as follows:

• Is capable of converting all MBOX format files.
• Helps in the migration of total mailbox items such as the attachments, emails, etc.
• Can migrate MBOX file of above 20 different email clients including Thunderbird, Apple Mail and so on.
• Is compatible with all Windows versions.
• Enables the user to preview all items post-scanning.

Having talked of the features of the software, let us now proceed to the working of the Kernel for MBOX to PST Converter. The converter can be used in this way:

• Firstly, browse to select the MBOX file you wish to convert. Click Finish.
• From the folder list, select the folder, select the required emails. And the select PST File (MS Outlook) from the saving options.
• Now you get the following window showing the selected saving option. Click Next.
• On the Select Filter(s) window, apply the filters and click Next.
• Provide the splitting option and other details. Click on Next.
• Select the saving path by clicking on the Browse button. Click on Finish button.
• On completion, you will be informed in the following manner:
• Click on Ok.

Summarizing

Thunderbird and Outlook have several differences and many people these days are converting MBOX to PST files to migrate from Thunderbird to Outlook, be it through the usage of manual methods or third-party tools. Our tool can be used to migrate to the latest version of Outlook like Thunderbird to Outlook 2016 or 2019 using the same procedure. Our aim, in the present blog, was to help you in your how to export Thunderbird to pst situations, which we most certainly hope we have succeeded. If things don’t work out in the manual method, don’t forget to check out Kernel for MBOX to PST Converter Tool.

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PST and EML are among the most popular file formats. PST is exclusively used by Outlook while EML is used by many email clients like Mozilla Thunderbird, Outlook Express, Windows Live Mail, Entourage, etc. EML saves single emails for both sharing & backup; besides this, it also stores the information related to those emails. EML is a plain text file, and hence it can be opened by using Notepad and other text editors.

Why convert PST Emails to EML?

• It is used by multiple email clients.
• EML files can be easily stored and accessed.
• Is useful while transferring single emails.
• Can be opened in web browsers (by changing the file extension to .mht).
• It supports multiple Operating Systems.

How to Convert PST to EML Manually?

• Convert with Outlook
• Convert with Mozilla Thunderbird

Convert with Outlook

You can convert PST emails to EML files with Outlook by following a very easy drag and drop method. Refer to the steps below:

1. Select the desired Outlook email and start dragging.
2. Keep dragging until you reach your Desktop screen.
3. Drop the email on the desktop screen.

Convert with Mozilla Thunderbird

Another manual method to convert a PST to EML is with Mozilla Thunderbird. Mozilla Thunderbird is a popular email client that supports EML, and by following a few simple steps, you can make the conversion with the older version of Thunderbird.

1. Open Mozilla Thunderbird and click on the Tools button and in the Tools menu and click on the Import option.
2. Here, select Import Everything and then click Next.
3. Select Outlook and click on Next.
4. The process will start; wait until it ends.
5. Once the process is finished select all emails and click on Save as button.
6. Save the emails at the desired location.

Now, let’s see how to do this with the newer version.

1. On the upper right corner of the screen click on the Hamburger icon. From there select Tools and click on Import.
2. Here, select what you require and click on Next.
3. Now select Outlook from the given options and click on Next.
4. Now, the import will start, wait for the process to finish.
5. Once the emails are successfully imported, click on Finish.
6. Now select all the emails and click on Save as.
7. Now save the file in a specific folder for EML.
8. All your EML files will be saved separately.

We have learned to convert PST to EML manually by using different email clients. Now the question is, do you really have all the email clients available all the time? Do you have enough time to perform these actions every time you want the conversion? Most probably the answer is No. So, what is the most convenient and effective way to do so? It is by using an automated method which can perform all of these actions without taking much time.

An automated method to perform PST to EML conversion

If you don’t want to go through various rigorous processes, then a simple solution for this is using an automated third-party tool. Kernel for Outlook PST Recovery is an effective tool that can convert single or multiple PST emails to EML files. Both of these tools are designed by keeping in mind that even beginners can use them without facing any trouble. Its friendly GUI and self-descriptive features make it one of its kind. The Outlook PST recovery tool comes with a trial version, try it now for free.

The post Different Ways to Convert PST Emails to EML Files appeared first on Kernel Data Recovery - Wide range of data recovery softwares.

I was trying to open an OST file with my MS Outlook, but unfortunately it was unable to open and an error ‘the file username.ost is in use and cannot be accessed’ appeared on my screen.” – a user submitted this query on Microsoft forums.

Highlights

• Reasons behind “the file username.ost is in use and cannot be accessed” error
• Manual methods to fix this problem
• An alternative solution with a third-party tool

While opening an OST file with Outlook, many users often encounter the error “the file username.ost is in use and cannot be accessed.” This error usually occurs because the OST file you’re trying to open is already in use by some other application. Also, when users opt for “Save and Send” facility included with office applications, the same error is witnessed.

Cause of this error

There are some reasons that can cause this error, such as:

• Lack of synchronization between the OST file and the Exchange mailbox
• Poor internet connection
• Conflict of other programs with Outlook application
• If processes like LYNC, UCMAPI.EXE, Office Communicator 2005/2007, etc. are running in the background

Fixing the error

The “the file username.ost is in use and cannot be accessed” error can be resolved quickly if you have enough technical knowledge of MS Outlook or Windows OS. Well, even if you don’t have enough expertise, we have mentioned here the methods to solve this error. AS manual processes don’t work every time, we have suggested an additional method that can solve this error.

1. Close MS Outlook and All Related Applications

The simplest method to resolve this error is to end and close all the MS Outlook applications, and then restart them. Also, make sure no Outlook application is running in the background. Follow the below steps to end processes in the background:

• Press “Alt+Ctrl+Delete” on your system and select “Task Manager.”
• A wizard will appear on the screen, click on Processes, and look for applications like “Outlook,” “Lync,” “Communicator,” or “UCMAPI.”
• Select the processes one by one and click “End Task” to close the process in the background.

Now, restart the computer and open MS Outlook, you might not face this error again.

Cache Exchange Mode allows users to work offline in Outlook. Temporarily disabling this feature can also solve this error. To disable “Cached Exchange Mode,” you can follow the below steps;

• Go to “Control Panel” after closing all MS Outlook applications.
• Now click “Mail” option in Control Panel, a new wizard will appear on the screen.
• Select “Email Accounts” from the opened wizard and then select “Email.
• Select the email that is connected to Outlook and then click “Change.
• Now, disable the “Cached Exchange Mode,” and press “Next>>Finish.

Disabling the Cached Exchange Mode might resolve the error. However, if you’re still facing the same error, then the only possible solution to fix it is converting OST to PST, and then access it via Outlook.

The best method to solve this error is to repair the OST file and convert it to a PST file with Kernel for OST Recovery. This tool provides some extensive features, such as;

• Fix corruption issues of OST file and make it accessible
• Restore deleted Exchange Mailboxes from damaged OST files
• Retrieve complete OST data including deleted items
• No file size limitations for the OST recovery
• Preview entire data of OST file before saving it
• Convert OST file to PST, DBX, MBOX, HTML, and PDF formats.

After converting the OST file to PST format, you can easily access the OST file items via MS Outlook. Using the same tool, you can also resolve other OST errors, such as fixing Outlook cannot synchronize subscribed folders.

Wrap Up

MS Outlook is a widely used application that allows individuals as well as large-level organizations to handle their mailbox items. So, facing these kinds of errors can be tricky and complicated sometimes. But, using the above methods, you can quickly resolve these errors. However, if you’re unable to resolve the issue with manual methods, then you can opt for Kernel for OST Recovery to repair the file and access its data.

The post The File username.ost is in use and cannot be accessed” Fixed appeared first on Kernel Data Recovery - Wide range of data recovery softwares.