Step by Step Guide to Convert EDB Files to PST in Different Exchange Versions – Part 3

• Convert EDB to PST using the ExMerge utility in Exchange Server 2003 – Part 1
• Convert EDB to PST using Exchange Management Shell cmdlets in Exchange 2007 & later versions – Part 2
• Convert EDB to PST using Exchange Admin Center in Exchange Server 2013 & 2016 – Part 3

After discussing the ExMerge application and PowerShell cmdlets methods to convert EDB to PST, we can say that these methods are useful but lengthy and complicated. To overcome these limitations, we are going to discuss another manual way to export EDB to PST, i.e. exporting via Exchange Admin Center. This manual method is useful for exporting EDB data from latest versions of Exchange to PST. It is the simplest manual way to export the Exchange mailboxes to the defined destination.

Prerequisites for EDB to PST conversion

Before starting the manual EDB to PST export process, the user must consider the following requirements:

• The user should create a shared folder to export the mailbox data
• Should assign Export Permission to the Mailbox performing the export. This can be done by–
  1. Open EAC and click Permissions> admin roles. Open Recipient Management by clicking it. In Role, select Add.
  2. In the Select a Role page, click Mailbox Import Export. Then select Add, and click OK

Convert Exchange mailboxes to PST using Exchange Admin Center

To convert EDB mailboxes from Exchange Server 2016, follow the steps:
Step 1. Open Exchange Admin Center, go to recipients and then select mailboxes. You will get a complete list of mailboxes.

Step 2. Right-click the mailbox you want to export and select the Export to a PST file option.

Step 3. In Export to a .pst file dialogue box, Browse and select the required mailbox. Select the desired option and click Next.

Step 4. Provide the destination where data needs to be saved. Click Next to continue.

Step 5. Select the given checkbox and provide a mailbox name to receive the email notification.

Step 6. Now, click the Finish button.

Your mailbox will get exported to the defined destination.

Note: You will get a confirmation message in the specified PST mailbox, once the export process is completed.

Limitations in Export via EAC

This export method is not error-free and has some drawbacks:

• Requires some technical knowledge
• Does not recover corrupt mailbox data
• Cannot be done with earlier Exchange versions
• Risk of data loss

Summary

Using Exchange Admin Center is the simplest manual method for converting EDB to PST. This method is user-friendly and straightforward, provided the user performing the export has the necessary permissions.

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